partnership-based approach to development wherever it works -
presently in Ethiopia and Tanzania. Since its charitable founding in
*, APA has supported projects that focus on
areas such as preventing the spread of HIV/AIDS, engaging with
domestic workers and bar workers to challenge exploitative working
conditions.
We are seeking a new Team member to join a small office team on a part
time basis
JOB TITLE: Office Management Assistant
REPORTS TO: CEO or delegate
CONTRACT: * months with possibility of
extension (with probation period of six months)
HOURS: Part time: 3 full days per week
LOCATION: Primarily office based at APA office Kimmage Manor, Dublin
*
KEY RESPONSIBILITIES:
* General day to day office duties and matters arising; engaging
with and facilitating all aspects of the work of running APA
efficiently and to highest standards and best practices; maintaining
an up to date efficient filing and information systems.
* Provide administrative support to APA fundraising, projects, shops
and logistic personnel; liaising with suppliers and donors; keeping
processes and staff information, documents and their data up to date,
assist with project documentation and reporting.
Process order requisitions, invoices for payments in liaison with the
Finance Head.
REQUIRED KNOWLEDGE, SKILLS, AND EXPERIENCE:
* Experience of at least 5 years with all aspects of office protocol
and administration and familiarity with GDPR protocols
* Good planning ability for work on daily, weekly and monthly
schedules
* Excellent attention to detail and ability to organise and follow
up teamwork tasks
* Excellent spoken and written English.
* Good computer and IT skills, electronic filing, data management,
scanning, ZOOM meetings setting up, minute taking
* Ability to maintain confidentiality on data, personnel and
organisational matters, adherence to highest standards of Integrity
and transparency, respect, inclusiveness and commitment to achieve the
best results together to realise the goal of APA
DESIRABLE:
* Experience in humanitarian work, international Non-Governmental
Organisation a distinct advantage
* Experience of corporate governance an advantage
* Experience working and planning with volunteers and commitment to
the ethos and aims of APA, its values and goals
PERSONAL SKILLS
* Good interpersonal communication skills and ability to work as
part of a small team and facilitating team effort with respect and
commitment to achieve the best results together
* Ability to work independently, creatively and to take
responsibility. work well with others in a small team
TO APPLY:
Please send a cover letter outlining how your motivation, experience
and skills fit the role and an up-to-date CV to **APPLY ON THE
WEBSITE**. Please insert “OFFICE MANAGEMENT ASSISTANT” in the
subject line. APA is an equal opportunities employer and welcomes
applications from all sections of the community. Applicants must be
legally entitled to work in Ireland at the time of application.
CLOSING DATE: 3 pm October *th. Interviews will
be held October *nd in the afternoon.
Shortlisted candidates will be notified of the time slot in advance.
Informal enquiries to **APPLY ON THE WEBSITE**
We need : English (Good)
Type: Permanent
Payment:
Category: Others
